If you manage an organization that has a volunteer board with no staff, your life is likely extremely busy as well as stressful. You may have to track the income and expenses, take minutes at your board meetings, or plan upcoming events. Another thing you may be in charge of is your technology needs, such as developing a good website and maintaining the site. Fortunately, you can free up a lot of your time by handing the reigns over to an association management company (AMC), as they can help you with all of your technology needs. Below is some more information about this so you can decide if this would be right for you.
Technology Services They Can Offer
It is important that you have a website up and running and that this website is developed in a way that will bring you new business. The AMC employees can set up, design, and maintain the website for you. These employees can also design, configure, and customize software your company may need to use. For example, it would be helpful to have software that will track travel time and expenses for you.
Some other services the ACM you hire may provide are
- Website domain administration
- Webmaster services
- Online payment for events and member dues
- Email administration
- Accounting software configuration and customization
- Backup solutions
- Small office phone system
The ACM will likely perform a technology audit before they do anything. This can help them understand your company's needs so they can design a solution that will work best for your company.
Benefits of Hiring an AMC
Besides taking over much of your work for you, an AMC can offer your organization many other benefits. You
- Will not have to lease office space
- Will not have to purchase or lease office equipment
- Will not have to worry about employee liability
- Will not have to do payroll taxes
- Will not have to provide employees with insurance
- Will not have to offer employees other benefits
If you add all of these benefits together, you will be able to see the large amount of money you will be saving. The services will likely more than pay for the charges you will pay to an AMC.
Talk with a few AMC companies in your area to see what they can offer. There are AMCs for many different types of organizations. For example, Duval Realty Inc. manages homeowner's associations. Talk to many companies that focus on your area. This will allows you to determine what their charges are so you can make sure they will fit within your budget.